When is an inventory needed?
Problems we help solve
Lack of records results in accidental purchases, more difficult user support and the risk of maintaining unnecessary licences. The inventory provides the basis for budgeting, replacements and sorting out responsibilities.
- It is not known how many devices are actually used and by whom.
- Computers, monitors and accessories are not assigned to users.
- Licences are purchased or renewed without any usage control.
- Warranties expire without a prior replacement plan.
- There is a lack of data for IT budget and purchasing decisions.
Fit
Who is this service for?
Companies without current records
We create a starting point for further management of equipment, licences and costs.
Teams after rapid growth
We organise resources that were purchased ad hoc as the company developed.
Companies planning their IT budget
We indicate equipment to be replaced, licences to be reviewed and areas of potential optimisation.
Organisations changing supplier
We prepare the data needed to take over the operation or audit of the environment.
Service scope
What does a hardware and licence inventory include?
User equipment
We list the devices used by employees.
- computers, laptops and monitors,
- printers, scanners and accessories,
- serial numbers and assignment.
Infrastructure
We take into account technical elements that affect the operation of the company.
- servers, NAS and UPS,
- routers, switches and access points,
- locations and roles of devices.
Licences
We organise information about software and subscriptions.
- Microsoft 365 and industry applications,
- renewal dates,
- users and usage.
Report and recommendations
We provide data in a form useful for decisions.
- omissions and duplicates,
- equipment to be replaced,
- purchasing priorities and risks.
Outcomes
What will you receive?
- current records of equipment and assignments,
- list of licences, subscriptions and renewal dates,
- information about the age, warranty and condition of the devices,
- recommendations for replacement, supplementation or cost reduction,
- basis for further IT asset management.
The report can be prepared as a one-off inventory or as the beginning of a maintained inventory updated with changes.
Delivery approach
How is the service delivered?
- Scope. We determine locations, device types, licences and the format of the final records.
- Data collection. We list the equipment manually, using available tools or documentation.
- Verification. We compare the actual status with invoices, user lists and systems.
- Rationalisation. We complete assignments, statuses, guarantees and renewal dates.
- Report. We provide a list of resources, gaps, risks and recommendations.
- Maintenance. We determine how to update records after a purchase, return or exchange.
Delivery standards
How do we ensure the usefulness of data?
- We describe not only the device name, but also the user, location and role.
- We separate active, spare, retired and decision-making equipment.
- We take into account guarantees and elements affecting the cost of maintenance.
- We indicate licences whose use is worth checking or limiting.
- We are preparing a format that can be further updated.
Cost
What determines the price?
The number of locations, devices and users, the availability of current documentation, the number of licensing systems and the level of detail of the report and recommendations all have an impact.
FAQ
Frequently asked questions
Does the inventory only include computers?
No. We can also cover monitors, printers, network devices, servers, NAS, UPS, phones and selected accessories.
Do you check Microsoft 365 licences?
Yes. We can summarise users, assigned licences, service usage and renewal dates.
Do I need purchase invoices?
Not always, but they help confirm purchase dates, warranties, models and device history.
Can the report be updated later?
Yes. We prepare records so that they can be further maintained during purchases, exchanges and returns of equipment.
Do you indicate what to replace first?
Yes. We can add replacement priorities by age, device role, warranty status and business impact.