When does OneDrive require policies?
Problems we help solve
OneDrive only protects users' files well if the company knows what it syncs, how it shares data, and what happens to files after an employee leaves. Without rules, links and local copies quickly get out of control.
- Employees keep documents locally on computers without copies or control.
- File links are sent outside the company without an expiration date.
- Sync causes duplicates, conflicts, or lack of disk space.
- After an employee leaves, it is difficult to take over company files.
- There are no rules on when to use OneDrive, SharePoint and Teams.
Fit
Who is this service for?
Teams working on laptops
We help protect user files even when the computer is operated outside the office.
Companies with local documents
We move important user folders into controlled synchronisation.
Organisations with external sharing
We set rules for links, guests and access to data outside the company.
Companies after personnel changes
We arrange the takeover of data and access after employees leave.
Service scope
What does OneDrive setup include?
Synchronisation
We set synchronisation and basic working rules.
- folders known to Windows,
- limits and conflicts,
- user devices.
Sharing
We organise links, external access and exceptions.
- corporate and public links,
- expiration date,
- recipients' permissions.
Security
We are strengthening the protection of files and user accounts.
- M.F.A.,
- device encryption,
- conditional access.
Data interception
We establish procedures when an employee leaves.
- file owner,
- archiving,
- transfer of access.
Outcomes
What will you receive?
- more secure synchronisation of user files,
- principles of sharing and external access,
- less risk of losing data from the laptop or user profile,
- procedure for taking over files after an employee leaves,
- documentation on when to use OneDrive, Teams and SharePoint.
The scope may include OneDrive configuration, organising shares, or a broader standard of working with files in Microsoft 365.
Delivery approach
How is the service delivered?
- Discovery. We check how you work with files, devices and current synchronisation problems.
- Analysis. We assess sharing, external access and data loss risks.
- Draft rules. We set up the configuration of synchronisation, links and data transfer.
- Configuration. We implement OneDrive settings and related Microsoft 365 policies.
- Tests. We check synchronisation, sharing and the employee's departure scenario.
- Instructions. We provide rules for working with files for users and administration.
Delivery standards
How do we avoid losing control of our files?
- We separate your personal files from team documents.
- We determine when the file should be sent to OneDrive, SharePoint or Teams.
- We limit anonymous links and long-term external access.
- We combine OneDrive with MFA, device encryption and offboarding policies.
- We document the process of taking over data after an employee leaves.
Cost
What determines the price?
The number of users and devices, the current way of working with files, external sharing requirements, the level of security and the scope of instructions and data organisation all have an impact.
FAQ
Frequently asked questions
Is OneDrive the place for team documents?
Not always. OneDrive is good for user files, and team documents are usually better kept in SharePoint or Teams.
Can I limit public links?
Yes. You can set sharing rules, expiration dates and external access restrictions.
Does OneDrive protect files from your desktop and documents?
It can protect selected folders known to Windows if the feature is configured correctly.
What happens to files after an employee leaves?
A procedure for transferring ownership, archiving and temporary access to a supervisor or deputy can be established.
Does the setup include private devices?
It may include rules for access from private devices, if the company allows such a work model.