When does Teams need rationalisation?
Problems we help solve
Teams is quickly becoming the place for conversations, meetings and files. Without rules for team formation and visitor management, it is easy to lose track of where documents are and who has access to them.
- Teams and channels are created without names or owners.
- Files are shared in Teams without clear access rules.
- External guests remain on teams after the collaboration ends.
- Meetings, recordings and chats do not have company-specific policies set.
- Employees use Teams, SharePoint and email in inconsistent ways.
Fit
Who is this service for?
Design-based companies
We help organise teams, channels and documents around projects and departments.
Teams with external guests
We introduce rules for inviting, reviewing and removing guest access.
Organisations after quick implementation
We are cleaning up an environment that was created ad hoc without a common standard.
Companies with inspection requirements
We set meeting, recording, chat and sharing policies according to the company's needs.
Service scope
What does organising Microsoft Teams involve?
Teams structure
We design rules for creating teams and channels.
- nomenclature,
- team owners,
- archiving and cleaning.
Files
We organise the Teams relationship with SharePoint and permissions.
- document libraries,
- versions and shares,
- guest access.
Meetings
We configure the rules for meetings, recordings and communication.
- meeting policy,
- recordings and transcriptions,
- external access.
Administration
We set up environmental control and documentation.
- usage reports,
- guest review,
- change procedures.
Outcomes
What will you receive?
- clearer structure of teams, channels and owners,
- better control of files and external access,
- rules for meetings, recordings and communication tailored to the company,
- procedure for creating, archiving and reviewing teams,
- configuration documentation and recommendations for users.
We can organise the current Teams environment or prepare a standard before wider implementation in the company.
Delivery approach
How is the service delivered?
- Discovery. We check the number of teams, the way they work, guests and the most common problems.
- Analysis. We evaluate structure, owners, files, policies and external access.
- Draft rules. We determine naming, roles, team formation and archiving.
- Configuration. We implement the agreed settings in Teams and Microsoft 365.
- Rationalisation. We help you organise existing teams, guests and duplicates.
- Handover. We document the rules and prepare recommendations for users.
Delivery standards
How do we reduce chaos in Teams?
- Every team should have an owner and a clear goal.
- We do not treat Teams as a separate file store, but as a layer of work on SharePoint.
- We regularly review guests and bands that are no longer active.
- We determine when to use team, channel, chat, SharePoint and email.
- We document the rules so that new teams don't repeat the old chaos.
Cost
What determines the price?
The influence is the number of teams, guests, document libraries, required meeting policies, the scope of organising the existing structure and the need to prepare instructions for users.
FAQ
Frequently asked questions
Is it possible to limit the creation of new teams?
Yes. Rules for team formation and an acceptance process can be introduced, depending on the needs of the organisation.
Does Teams store files in SharePoint?
Yes. Channel files are linked to SharePoint, so keeping your Teams in order also requires keeping your libraries and permissions in order.
Is it possible to check external guests?
Yes. We can prepare a list of guests, teams and recommendations for removal or restriction of access.
Does the service include user training?
We can prepare short instructions or rules of thumb so that users know how to use Teams consistently.
Is it possible to sort out the existing mess?
Yes. We start by analysing the current structure and then propose a step-by-step arrangement.