When do you need a Microsoft 365 backup?
Problems we help solve
Microsoft 365 has retention and trash mechanisms, but they do not always replace an independent backup. The company should know which data can be restored, from what point in time and who is responsible for the procedure.
- Users delete messages or files that need to be searched for over time.
- The company assumes that Microsoft 365 retention replaces the standalone copy.
- Copies of SharePoint, OneDrive and Teams data libraries are missing.
- There is no procedure for restoring a mailbox, folder or specific file.
- Backups are not subject to reporting or recovery testing.
Fit
Who is this service for?
Companies working in Microsoft 365
We protect email, files and teams that are the basis of everyday work.
Teams with data in SharePoint
We help restore libraries, folders and files after user errors.
Companies after an incident or data loss
We organise procedures so that recovery does not depend on improvisation.
Organisations with retention requirements
We adjust the backup storage period to the risk and business needs.
Service scope
What does Microsoft 365 backup include?
Data range
We determine which Microsoft 365 services are to be protected.
- Exchange mailboxes,
- SharePoint and OneDrive,
- Teams and groups.
Retention
We adjust the storage time to the risk and company requirements.
- file versions,
- deleted items,
- user archive.
Recovery
We test practical data restoration scenarios.
- single messages,
- folders and libraries,
- accounts of former employees.
Reporting
We enable supervision over backup tasks and errors.
- alerts and reports,
- reaction procedure,
- restoration documentation.
Outcomes
What will you receive?
- independent backup of selected Microsoft 365 data,
- agreed retention and scope of service protection,
- procedures for restoring messages, files and libraries,
- error reporting and recovery tests,
- configuration and responsibility documentation.
The backup may cover the entire Microsoft 365 environment or selected services that are critical to the company's operation.
Delivery approach
How is the service delivered?
- Discovery. We determine the number of users, Microsoft 365 services and critical data.
- Project. We select the backup scope, retention, location and reporting method.
- Configuration. We run copy tasks and administrative access to the tool.
- Test. We recreate sample messages, files or libraries.
- Procedure. We describe who and how reports the need to restore data.
- Maintenance. We monitor errors and periodically review recovery scenarios.
Delivery standards
How do we ensure real reproducibility?
- We do not assume that merely making a copy constitutes successful reproduction.
- We test data restoration on examples close to everyday work.
- We describe what data is protected and what remains out of scope.
- We determine retention taking into account user errors and incidents.
- We enable reporting so that backup errors do not go unnoticed.
Cost
What determines the price?
The factors that influence it include the number of users, data capacity, scope of Microsoft 365 services, retention length, recovery requirements and the licensing model of the backup tool.
FAQ
Frequently asked questions
Does Microsoft 365 backup itself?
Microsoft ensures service availability and retention mechanisms, but independent backup gives you greater control over data recovery after an error or incident.
Is it possible to recover a single file or message?
Yes, if the data was covered by the copy and falls within the established retention.
Does the backup include Teams?
May include data related to Teams, including items stored in Exchange, SharePoint, and OneDrive, depending on the tool.
Do you test restores?
Yes. The recovery test is one of the most important elements because it confirms the practical value of the copy.
Does the backup include accounts of former employees?
It may include their data if included in the scope and retention before deleting or closing the account.